Tree and Filters¶
Reference for the filter pane of the Power BI Explorer: every section, what it filters and how sections combine.
How filters combine¶
All sections apply together with the quick search box: an item is shown only when it passes every active section. Parent rows of matching items stay visible. Each section with an active filter shows a reset button in its title bar; View > Reset All Filters (Ctrl+R) clears them all. See Filters and Search.
Image of the Power BI Explorer filter pane with the Workspaces section open showing the four workspace check boxes, and the Item Types section with Report and Dataset ticked
../../images/client/pbi-explorer-filters.png
Filter sections¶
| Section | What it filters |
|---|---|
| Environments | Which loaded Power BI environments are shown |
| Workspaces | Which workspaces are shown; see Workspace options |
| Item Types | Item kinds to show: All, Report, Dashboard, Dataset (semantic model), Datasource, App, Dataflow |
| Created | Items created in a date range |
| Updated | Items last modified in a date range |
| Owners | Items owned or configured by the selected people |
| File Size | Items whose size is in the selected range. The range shows as Range: with the lower and upper size |
| Datasource Types | Items that use data sources of the selected types. The list shows the types found in your tenant |
| Data Sources | Items that use the selected data sources |
| Capacities | Workspaces on the selected capacities, and their content |
Fabric items are not listed in Item Types. To focus on them, use quick search on the item name or filter by workspace.
Workspace options¶
The Workspaces section has a workspace chooser and four check boxes:
| Option | Effect |
|---|---|
| Hide empty workspaces | Hides workspaces with no items |
| Show only empty workspaces | Shows only workspaces with no items, for example to find workspaces to clean up |
| Show only workspaces | Shows workspace rows without their content |
| Hide personal workspaces | Hides the Personal Workspaces group |
The check boxes are independent of the workspace chooser; resetting the chooser does not clear them.
Examples¶
| Goal | Filters |
|---|---|
| Reports not changed this year | Item Types: Report; Updated: before 1 January |
| Everything that reads a given database | Data Sources: that source, then expand the matching items |
| Content on a capacity you plan to move | Capacities: that capacity |
| Workspaces to clean up | Show only empty workspaces |
| Shared content only | Hide personal workspaces |